Fall 2015 Mini-Grant Call for Applications

What are Mini-Grants?

HU ADVANCE-IT mini-grants are awarded to qualified individuals and/or teams of researchers in the Natural Sciences in the College of Arts and Sciences, Engineering and Computer Science in the College of Engineering, Architecture and Computer Science and the Basic Sciences in the College of Medicine. More specifically, these grants are designed for faculty advancement and development to further the professional advancement and collaboration potential of STEM women, especially women of color.  Of particular interest, for example, is the desire and need to provide seed money for interdisciplinary research collaborations. Another, equally important vision is to promote visibility of women in the physical sciences, engineering, and mathematics through lectureships or other creative mechanisms.


  • At least least one investigator on the mini-grant project a faculty member of the Natural Sciences  and Social and Behavioral Sciences Divisions in the College of Arts and Sciences, Engineering and Computer Science in the College of Engineering, Architecture and Computer Science and the Basic Sciences in the College of Medicine. (see http://www.nsf.gov/funding/index.jsp#areas)
  • Applicant must be Tenured or Tenure-Track Faculty.
  • Applicant should not have received two consecutive mini-grant awards previously.


  • Awardees must attend HU ADVANCE-IT Events throughout time period of Award.
  • Awardees must submit interim and ‘End of Award’ Reports (Report format will be provided).
  • HU ADVANCE-IT’s Media Team will interview Awardees and Leaders. These interviews will be recorded (audio, video, and/or still photo) for HU ADVANCE-IT and NSF archives.
  • Awardees and their Leaders are expected to evaluate the program to inform future iterations.
  • Faculty who are awarded mini-grants will receive initial partial administrative and programming support from HU ADVANCE-IT personnel. Recipients should assign “day-to day” administrative responsibilities to appropriate support personnel in their own unit. Where appropriate, we will seek press coverage and other publicity for programs and events supported by mini-grants.

HU ADVANCE-IT mini-grant-supported faculty are expected to maintain financial (account ledger) and program records and deliver these as part of a final summary report on event or research details, impact, and perceptions to HU ADVANCE-IT Leadership Team within 3 months of concluding the funded activity. HU ADVANCE-IT is also keenly interested in evaluation: Did your project accomplish what was intended? How did your project impact one or more of the key initiatives of the grant? How many people participated in an event, either as personnel (e.g., principal investigators, panelists, speakers, support staff) or as attendees? For all funded events, please gather and submit event evaluation information. We will provide you with questionnaires that you can use as well as an evaluation form that you can use to document a self-assessment of your project. Your final report to HU ADVANCE-IT is required. It will be incorporated into evaluation documents that are submitted to NSF and the University annually.


The mini-grant proposal includes several components.  These include:

  1. Cover Letter
  2. Narrative
  3. Budget
  4. CV

The narrative should be no more than 3 single-spaced pages and should outline the proposed research. Where appropriate, provide citations to the literature. In addition, submit a current curriculum vitae (c.v,), a proposed budget, and a budget justification. The c.v., budget, and budget justification are not included in the proposal narrative page limit.


Element One: Cover Letter

  • Name
  • Position/Rank
  • Number of Years as Faculty Member
  • Number of Years in Current Rank
  • Department
  • School/College
  • Location (Address)
  • Phone
  • Email
  • Anticipated Collaboration (two researchers may apply together)

Element Two: Narrative of Proposed Research

  • Project Title
  • Project Goal(s)
  • Proposed length of time
  • Proposed start date
  • Proposed end date
  • Description
  • Expected Outcome(s)
  • Expected Impact
  • Methodology

Element Three: Budget

  • Budget
  • Budget Justification

NOTE: Application budgets must adhere to the policies of Howard University Research Administrative Services (RAS), University Human Relations, and the National Science Foundation.  It is not necessary to account for Facilities and Administrative costs (F&A).  Howard University Budget Template can be downloaded from: http://www.howard.edu/research/content/doc/ospra/BudgetTemplate.xls

Applicants are strongly encouraged to talk with a member of the HU ADVANCE-IT Leadership before submitting an application. If the application involves collecting data from human subjects, IRB protocols must be submitted to with the application.

Element Four: CV


*Selection Criteria*

HU ADVANCE-IT ‘Follow the Leader’ applications will be evaluated for funding along seven measures: feasibility (reasonable time frame, etc.), significance of expected outcomes, impact, budget, budget justification, clarity, and organization. Every member of the HU ADVANCE-IT Mini-Grant Review Committee will assign an overall score to each application. The tally of these scores provides a quantitative snapshot for acceptance.

*Submission Instructions & Deadline*

All elements of your application should be submitted in one .pdf document (Suggested filename: ApplicantName_MiniGrantFall2015_DateofSubmission.pdf) and be sent to huadvanceit@howard.edu by 5pm on October 16, 2015.


Please contact Leshell Hatley, HU ADVANCE-IT Program Manager, with questions at leshell.hatley@howard.edu or 202.238.2448. Feel free to also come by the HU ADVANCE-IT office, Howard Center Room 531.